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Calendar how-tos
Step-by-step guides to the everyday things in Google Calendar, Outlook and Apple Calendar: sharing, syncing, importing, holidays and more. Each one links to the official help page it follows.
Share a Google CalendarShare a Google Calendar with one person or a group: the exact clicks, what each permission lets them do, and why it only works on a computer.Make a Google Calendar publicMake a Google Calendar public, choose how much people can see, and get the link or embed code to put on your website.Add someone's Google CalendarSee a friend's or a colleague's Google Calendar next to yours: subscribe by email address, or ask for access if they have not shared it.Add holidays to Google CalendarAdd your country's public holidays to Google Calendar, add another country's as well, or import a holiday file for a full year.Create a new Google CalendarCreate a separate Google Calendar for work, training or family in a minute, then color it, share it or hide it without touching the others.Import an .ics file to Google CalendarImport an .ics or .csv file into Google Calendar: where the button is, which calendar the events land in, and when subscribing is the better choice.Subscribe to a calendar link in Google CalendarAdd a calendar by its web address in Google Calendar, so it stays up to date by itself. Why changes take a while, and what to do if it stays empty.Export Google CalendarExport every Google Calendar you own as .ics files, or just one, to back it up or move to another app.Change the time zone in Google CalendarChange your Google Calendar time zone, show a second one next to it, and set an event to start in one zone and end in another.Make a recurring event in Google CalendarMake an event repeat in Google Calendar: daily, weekly, every other week or a custom pattern, and how to change one date without changing the rest.Set working hours in Google CalendarSet your working hours in Google Calendar, so people get a warning when they invite you outside them. Who has it, and where the setting is.Create an appointment scheduleLet people book time with you from one link: set up a Google Calendar appointment schedule, your available hours and the booking page.Change Google Calendar notificationsChange how and when Google Calendar reminds you: the default reminder for each calendar, emails, and notifications for one single event.Add birthdays to Google CalendarShow the birthdays from your Google contacts in Google Calendar, add one by hand, or hide them all.Restore deleted eventsDeleted the wrong event? Google Calendar keeps deleted events for 30 days. How to delete one date or a whole series, and how to get them back.Add Google Calendar to an iPhoneSee your Google Calendar in the iPhone Calendar app: add your Google account in Settings, or use the Google Calendar app instead.See Google Calendar in OutlookShow your Google Calendar in Outlook with its private address: where to find it, how to subscribe, and what it cannot do.See Outlook in Google CalendarShow your Outlook calendar in Google Calendar: publish it from Outlook, copy the ICS link and subscribe to it in Google.Share an Outlook calendarShare your Outlook calendar with someone: what each permission allows, and how it works in new Outlook, classic Outlook and on the web.Open a shared calendar in OutlookOpen a calendar a colleague shared with you in Outlook: accept the invitation, add it from your directory, and show it next to your own.Publish an Outlook calendarPublish an Outlook calendar and get an HTML link to view it in a browser, or an ICS link to subscribe to it in another calendar app.Import an .ics file to OutlookImport an .ics calendar file into Outlook, on the web, in new Outlook and in classic Outlook, and why it does not update afterwards.Subscribe to a calendar link in OutlookFollow a calendar by its web address in Outlook: subscribe from the web, name it, and know how long updates take.Create a new calendar in OutlookCreate a second calendar in Outlook for a project, a team or your training, and show it next to your main calendar.Add holidays to OutlookAdd public holidays to Outlook on the web, new Outlook and classic Outlook for Windows, and what to do on a Mac, where the option is missing.Color-code an Outlook calendarUse categories to color your Outlook calendar: set colors, rename them for your life, and see at a glance where a week went.Show week numbers in OutlookTurn on week numbers in Outlook on the web and in classic Outlook, and pick how the first week of the year is counted.Print an Outlook calendarPrint an Outlook calendar by day, week or month, choose a style with full details, or save a clean PDF to send to someone.Share an iPhone calendarShare a calendar from your iPhone with iCloud: invite someone, let them edit or only view, and stop sharing when you want to.Share an iPhone calendar by linkMake an iCloud calendar public and send the link: anyone can read it without an Apple account, and nobody can edit it.Remove calendar spam on iPhoneStrange events and virus warnings in your iPhone calendar come from a spam subscription. How to find it, delete it and report junk.Hide holidays on iPhoneYou cannot delete the holidays calendar on an iPhone, but you can hide it in two taps. How to do that, and how to get a different country's holidays.Subscribe to a calendar on iPhoneAdd a calendar to your iPhone by its web address: sports fixtures, holidays or school dates, updating by itself.What is an .ics file?An .ics file is a plain calendar file that every calendar app can read. What is inside one, how to open it, and how importing differs from subscribing.
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